Over the past several months, DHS has worked with its interagency partners ICE and DOJ’s Immigrant and Employee Rights Section (IER) to provide employers with updated guidance on acceptable receipts.
- When employees present a receipt showing that they applied to replace a List A, B, or C document that was lost stolen or damaged, they should show their employer the replacement document for which the receipt was given. However, this is not always possible due to document delays, changes in status, or other factors.
- If the employee does not present the original document for which the previously provided receipt was issued but presents, within the 90-day period, another acceptable document (or documents) to demonstrate his or her identity and/or employment authorization, employers may now accept such documentation.
- In cases where an employee presents a document (or documents) other than the actual replacement document, the employer should complete a new Section 2 and attach it to the original Form I-9. In addition, the employer should provide a note of explanation either in the Additional Information box included on page 2 of the Form I-9 or as a separate attachment.
Employers should immediately update their Form I-9 / E-Verify Standard Operating Procedures and Training Materials to document this updated process.
Users of the Form I-9 Compliance LLC electronic Form I-9 and E-Verify application can now easily manage receipt updates when alternate documentation is presented with easy-to-understand workflow tools.
Form I-9 Compliance LLC provides clients with cutting edge, proactive and preventative technology solutions and consulting services for electronic Form I-9 and E-Verify compliance. Our professional executive team is uniquely positioned to materially assist clients in maximizing the benefits and cost savings inherent with electronic Form I-9 and E-Verify processing, secure online storage, consulting services and a “paperless” process. Form I-9 Compliance’s web-based solutions have been described as doing for I-9 and E-Verify what “Turbo Tax does for tax filling”, according to Mark Krikorian, Executive Director of the Center for Immigration Studies, during expert testimony for the House of Representatives.